Circulation Manager & Cataloger Job Description

Circulation Manager / Cataloguer

Job Description

General Responsibilities of Position

Under the general supervision of the Library Director, responsible for overseeing entire circulation activity, including the issuing, return, and record keeping procedures of documents related to circulation, and Interlibrary Loan. Trains and assigns tasks to pages and library assistants who work at the circulation desk. Responsible for cataloging materials and maintaining accuracy of item records. Oversees the processing of library materials.


Essential Functions

Circulation Manager

  1. Plans, organizes, conducts, and oversees library services in the area of circulation, interlibrary loan, technical services, and services to the homebound.
  2. Assists patrons in person, over the phone, and online with directional questions, reference questions, readers’ advisory, bibliographic instruction, database searching, internet and interlibrary loan requests.
  3. Assists patrons with mechanical operations of library equipment.
  4. Sorts and routes postal mail and email (from general library email account). Responds to postal mail and email relating to basic circulation and cataloging topics. Prints and mails overdue and lost item notices.
  5. Oversees the enrollment of new patrons to the library; maintains the patron database with a commitment to patron confidentiality.
  6. Supervises the book reserve system of the library.
  7. Supervises the receiving and recording of overdue fines.
  8. Provides information and recommendations that can be used for materials selection.
  9. Assists in the updating of library procedures; collects and organizes statistics for director.
  10. Assists in training, scheduling, and directing the work of persons in support staff positions. Participates in hiring and evaluation of staff under direct supervision. Reviews and resolves personnel problems within department as possible, referring more difficult personnel issues up to the Director.
  11. Maintains performance and repair of circulation equipment; recommends equipment improvements.
  12. Manages delivery of materials to local shut-ins and nursing facilities (in Mayville).
  13. Establishes priority of tasks and maintains workflow in circulation and cataloguing.
  14. Manages physical area of the circulation desk and cataloging area; may perform light housekeeping.
  15. Provides monthly and annual reports of circulation activity.
  16. May update work schedule for staff under direct supervision.
  17. Attends system circulation meetings and relays pertinent information to appropriate staff.
  18. Aids in set-up and maintenance of Summer Reading and program scheduling software; may help with patron notification of programming; may help with training of circulation staff on use of application.
  19. Participates through suggestions in the development of operating policies and procedures.
  20. Performs other related work as required by the Director


Cataloguer-specific functions

  1. Catalogs all library materials, assigns barcodes.
  2. Maintains local bibliographic item records.
  3. Processes, withdraws, repairs, or reconditioning of library materials.
  4. Attends system meetings relating to cataloging and relays pertinent information to appropriate staff.
  5. Supervises processing of library materials.


Knowledge, Skills, and Abilities

  1. Knowledge of library reference and cataloging methods; knowledge of bibliographic sources of information.
  2. Thorough knowledge of public library services and programs.
  3. Excellent customer-service skills; ability to respond in an effective manner to the concerns of library patrons.
  4. Ability to maintain appropriate records and reports of activities.
  5. Basic Computer knowledge and ability to work with periphery equipment (printers, scanners, etc.) as well as knowledge of Polaris Integrated Library System.
  6. Ability to convey information about the catalog and circulation rules and procedures to the public as well as to staff; strong oral and written communication skills.
  7. Ability to update skills and knowledge relating to circulation and cataloging; ability to instruct other staff as needed regarding updates in systems, procedures, etc.


Environmental/Working Conditions: 

This work is mostly indoor, though very rarely work may be outdoors (e.g., during special programming or events); work is weekdays, but occasional evenings and weekends are required; work is in a moderately noisy location (business office, light traffic, etc.).